Timeline Anxiety
Deadlines don't sit still. They start buried in contracts, then shift with every addendum. You track them manually? That's constant mental math—and endless worry you've missed something critical. Stop the chaos.
The Real Estate Assistant
in Your Inbox.
Your AI transaction coordinator. Forward contracts, CC us on threads—we keep everyone in sync.
The challenge
Three hidden risks in every transaction.
Coordination Chaos
You're the hub. Everything flows through you. Documents need routing. Parties need connecting. Questions demand answers. You waste your day relaying? That's time stolen from selling. End it now.
Closing Day Panic
Small slips compound. A document not routed. A deadline ignored. A follow-up forgotten. They feed off each other—until closing day hits, and there's zero time left. You deserve better.
The solution
Forwarding to KeyFlo
Forward your executed documents.
To:
tc@keyflo.ai
Forward contracts, documents, or email chains—anytime.
Forwarding to KeyFlo
KeyFlo receives your email
Signed_Packet_1847_Oakwood.pdf
✓ Split
→
✓ Classified
→
✓ Extracted
Split
38 pages
→
8 documents
Classified
page_12.pdf
→
Contract.pdf
+7 more identified & renamed
Extracted
Price
$425,000
Closing
Jan 15
+75 fields & 3 deadlines
Processed in Real Time by KeyFlo
From your signed documents
Never Miss a Deadline
Always Know What's Missing
Everyone Stays Aligned
Three tasks handled automatically.
01
Deadlines synced
Every deadline extracted automatically and drafted into a critical dates letter—ready to share.
- ✓ Forward it to all parties—one click syncs dates to their calendar.
- ✓ Dates change? Their calendar updates automatically.
Never Miss a Deadline
Dec 18
Earnest Money Due
Dec 22
Inspection Deadline
Dec 29
Financing Contingency
Jan 15
Closing
02
Documents organized
Every document classified. What you have. What's missing. State-specific checklist tracks it all.
- ✓ Give us your transaction's SkySlope or dotloop email—we forward organized files automatically. No API required.
- ✓ Request any document in plain English—we'll email it on the fly.
Always Know What's Missing
Still Needed
4 docs
Earnest Money Receipt
Due Dec 18
Inspection Reports
Due Dec 22
Title Commitment
Due Dec 29
Closing Disclosure
Due Jan 12
On File
8 docs
Contract
Rcvd Dec 15
Amendment 1
Rcvd Dec 16
Buyer Agency Agreement
Rcvd Dec 15
Oklahoma Buyer Checklist
8/12
03
Tasks assigned
Clear tasks. Clear ownership. No confusion. Your client knows their next step. Title knows theirs. You know yours.
- ✓ Each party sees only what they need to do.
- ✓ No more "where are we at?" emails.
Everyone Stays Aligned
"Agents don't need another platform to log into. They need better workflow. That's why KeyFlo runs on email—you change nothing, we adapt to you."
— Cole Wrightson, Co-Founder & CTO
The value
A TC charges $350. KeyFlo: $35.
Founding Agent Offer
$35
per transaction
1 / month included with Pro
Pro Plan — $10/mo $49
- Free til launch
- AI extraction
- Deadline alerts
- Calendar sync
- Auto drafting
- Priority support
Limited founding spots remaining.
For brokers
Brokerage Overview
12 Active Deals
Your agents want you in the loop. Now it's effortless.
The barrier was never willingness—it was time.
Uploading files? Logging into portals? That's friction that kills compliance. KeyFlo removes it—without adding a single step for your agents.
BROKER VIEW
Your roster at a glance
See which deals are on track, which need attention, and which are at risk—before problems surface.
- ✓ Compliance status for every active transaction.
- ✓ State checklist progress at a glance (8/12 docs).
- ✓ Deadline alerts you can act on—not chase.
Brokerage Overview
12 Active Deals
1847 Oakwood Dr
Sarah M.
8/12 docs
EM due today
2201 Riverside Ave
Mike T.
10/12 docs
Closing Jan 8
445 Elm Street
Jessica R.
12/12 docs
Ready to close
892 Main St #4
David L.
6/12 docs
Inspection Dec 22
+8 more deals
9
On Track
2
Needs Attention
1
At Risk
Still have questions?
We've got answers
Yes. Most agents use KeyFlo as their "assistant in CC" instead of a traditional TC. You forward the executed contract to tc@keyflo.ai and then tell everyone "Please CC my assistant KeyFlo and Reply All." KeyFlo handles the repetitive coordination and compliance work that a human TC would normally be paid $350–$400 per file to do.
No problem. Just forward the email chain to KeyFlo when you notice it. We'll piece everything together and account for any updates we missed. Your transaction file stays complete.
Yes. KeyFlo layers around legacy portals. When your brokerage requires SkySlope or dotloop, you simply give KeyFlo the unique transaction email address those systems generate. We forward organized, correctly named documents as they come in—no new integration required.
KeyFlo currently supports Oklahoma with full state-specific contract parsing and OREC deadline rules. Agents from other states can still sign up—we'll customize your onboarding to ensure you can utilize our core features while we expand state-specific support.
KeyFlo's AI handles the vast majority of contract data extraction automatically. For edge cases—handwritten notes, faded scans—our confidence scoring system flags fields for quick human review. You'll see the parsed data alongside the highlighted source text, so verification takes seconds.
"Transaction coordinators charge $350 because this work is tedious and time-consuming. But it doesn't have to be. We're giving agents their time back—one forwarded email at a time."
— James Smith, Co-Founder & CEO
Close deals. Skip the busywork.
Lock in founding rates while spots remain.
Forward a contract—watch it work.